Election Officer Training

EARLY VOTING
BRIEF
June 18 thru August 1, 2026
Primary
2
Overview
Countywide
Primary
Rep Primary Only
Registered Voters:
333
k+
3
Sample Ballots
CD 7
CD10
No
Write
-
ins
4
Dates / Hours
-
Satellites
*EOs, arrive 30 mins before polls open, except on 6/18 &
7
/25, arrive an hour before polls open
Key Dates

Mail Ballot App Deadline:
July 24, 2026

Registration Deadline:
July 24, 2026

Same
-
Day Registration Begins:
July 25, 2026

Courier Services Begin:
July 26
-
(1:15pm
Equipment
PCT Code
Site
Pollbooks
Ballot Scanners
EV1
Main Office
4
2
EV2
DMV
4
2
EV3
HG Library
4
2
EV4
Brentsville
3
2 (Open 1
EV5
Dumfries
3
2 (Open 1
EV6
Ferlazzo
4
2 (Open 1
7
:KDWV1HZ
?
Starting July 1
Affirmation of Eligibility form will change
?
Voter challenges can no longer happen in polling
places
8
Reminders
?
17yr olds turning 18 by General Election (11/3 can vote
?
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:
2

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?



j????
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e
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?
Example
?
FL License w/ VA address
?
Virginia is an open primary state
?
Voters do not register by party
?
Clean the scanner lens daily
?
Envelopes fit up to 400 ballots
9
Reminders
Daily Opening Tasks
?
Administer required oaths
?
Log in to pollbooks and produce printer reports
?
Verify ballot box(es are empty and seal
?
Open ballot scanner(s and
touchwriter
?
Prepare Dropbox and provisional bag
10
Reminders
Daily Closing Tasks
?
Log out of pollbooks and produce printer reports
?
Unplug hand scanners and unseat from stand
?
SUSPEND ballot scanner(s and TW
?
Empty ballot box and place ballots in #3 package
?
Leave ballot box door open
?
Empty Dropbox and provisional bag
?
Complete all required forms and prepare the courier box
for morning pickup
?
Complete Reconciliation Log
11
Reminders
12
Reminders
13
Reminders
Questions?

New Election Officer
Training
2
Election Day Information
Election Day
: August 4, 2026
Type
: Primary
-
Republican Only
Work Hours
: 5:00 AM ~ 8:30 PM
Voting Hours
: 6:00 AM

7:00 PM
3OHDVHGRQWWDONSROLWLFVRUZHDUSROLWLFDOFORWKLQJ
Sample ballots are on our websites
-
pwcvotes.org
Vote Early !
3
Highlights
Prince William County
?
Election Officers
Congratulations

Top in the state for elections voter satisfaction for efficiency and customer
service
Prince William County
?
Department of Elections
Excellence

Multi awards achieved by PWC in one year!

:HFDQWGRWKLVZLWKRXWRX
Your Team!
Headquarters

Introductions to your support staff

Experiences and knowledge

Priceless!
2024 EAC Clearinghouse Award Winners (March 11, 2025 , 2025
VACo
Achievement Awards (August 8, 2025 ,
(OHFWLRQ&HQWHU3HRSOHV&KRLFH$ZDUG-DQXDU
Clearie
Award Winner (May 12, 2026
Prince William County
Electoral Board
Heidi Stirrup
(Chair
Yolanda D. Montgomery
(Vice
-
Chair
Keith Scarborough
(Secretary
5
Message from PWC Director of Elections
Eric Olson
?
General Registrar
-
Chief
-
Assistant Chief
-
Equipment Provisional Specialist
-
Language Officer
-
(Ese
eres
t?
!
-
Election Officer

7KDWV<RX
Officer Titles in Precinct
7
Precinct Layout / Roles Video
8
Election Officer Training Manual
?
Please review

familiarize yourself with different sections
?
*located on website
9
Election Day Checklists in Manual
There are several checklists in the manual
?
Pre
-
Election Officer Checklist
-
page 8
?
Monday Set
-
up Checklist

page 29
?
Election Day Opening Checklist

page 41
?
Election Day Closing Checklist

page 113
Election
Officer
Checklist
Page
8
10
Announcement
Lanyards and pins
:
?
Your main identification for
the day

important!
?
Provided by the Chief on
election day
11
What to wear & officer guidelines
Manual
Page
19
New Officer Notes:
?
Pick up your election officer T
-
shirt
after class today
?
Vote Early
?
Have an experienced officer with
you when using pollbooks /
scanner for 1
st
time
13
What to bring for the day?
Food and Beverages
for Entire Day
?
Chief may do a
Potluck, bring your
own, or you can
have food
delivered/dropped
off
Medications
?
Bring medications
?
You cannot leave
the precinct once
you arrive
Book/Phone Use
?
There will be some
downtime
-
Bring
something to do
?
Put away when
voters are present
14
Election Day Information
Republican Primary
Only
(always an open primary
15
Pollbooks

How to check in a voter
Please read
and study
BEFORE
election day
Page
75
16
How to Ask for Voter Information
?

+LWKHUHLVRQOD
Republican Primary being
held. Would you like to
FRQWLQXH"
If voter asks why, respond with:
?

7KH'HPRFUDWFDQGLGDWHV
are unopposed in this
election, so there is no
Democratic Primary being
KHOG
Reminder
?
Only accept VA drivers' license
17
How to Ask for Voter Information
?
Please hand me your
Identification
?
Please state your full name and
address, (orally or in writing
?
As the voter states information,
your eyes are on the Pollbook to
confirm what is said
?
+DQGEDFN?'VWDWLQJ9RWHUVIXOO
name
Reminder
?
Only accept VA drivers' license
18
How to Ask for Voter Information
?
If a 17 year old will
be 18 years old by
the November
General Election,
they are eligible to
vote in Primary
Elections.
Reminder
?
Only accept VA drivers' license
19
Pollbook

check in
?
The Pollbook is the
tablet that holds the
registered voter list
from the Virginia
Department of
Elections
?
There will be 2
-
3
Pollbook tablets at the
Check
-
In Station and
RQHDWWKH&KLHIV
Table
20
Pollbook

check in
?


?


ل
:
+
+?
:
:
'?

?
used for special
situations
?
Chief use
only
?
Please remember to
keep Handheld
Scanners plugged in
?
Consult the Chief if

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e
??
voter in the Pollbook
21
Pollbooks
-
Voter Check
-
in Practice
22
New Officer Practice Voter Look
-
up
23
NEW
?
Check In Info
will be blank prior to checking in a voter
Check In Time & User/Device
will display if voter info screen
is reopened
Time Stamp
(Double Check
24

)ODJVWKDWPD
pop
-
up while
checking in a
voter
EO
EO
EO
25
Pollbooks Voter IDs
?
Note 1:
Only 2 IDs are required
to have a photo:
?
an employer issued ID and
?
a school ID issued by a school
outside Virginia.
?
Note 2:
Never turn a voter away
for lack of valid ID.
Always offer
the option to sign the ID
Confirmation Statement.
26
DMV Electronic ID Demo
?
Can only be accessed via
VA
mID
app
?
QR Code is not scannable like a barcode
?
Pollbook manual search only
?
Not commonly used
-
yet
27
Pollbooks
-
'ULYHUV3ULYLOHJH
If the restriction code is a 9, please
notify the Chief. The restriction code
does not necessarily mean that the
voter is not a citizen. Other restrictions
could include medical, physical, etc.
Page
79
NOTE:
If all three
requirements are
met
?
This ID is
not
acceptable.
Chief may issue an
Affirmation of Eligibility if it is
known or suspected that the voter
is not eligible
Always call HQ if unsure
28
When do voters get a provisional ballot?
SEND THESE VOTERS
TO THE CHIEF!
29
Ballot Scanner
?
Ballots can be scanned
on either side
?
Stand behind scanner
when in use
?
See the blue light
?
Rejected ballot,
engage with voter to
determine issue
Manual
Page
92
30
Rejected Ballots
?
Overvote
?
Blank Ballot
?
Ballot Error / Misfeed
Manual
Page
93
-
95
31
Touch Writer
-
ADA
?
ADA marking device
?
For voters who have difficulties
marking a ballot
?
The CO, AO, or EPS will assist those
voters
Manual
Page 87
Any Questions?
33
De
-
Escalation
?
Remain Calm
?
Listen to Voter
?
Explain the Issue if Possible
?
Send Voter to the Chief
*
Pamphlet will be in Chief
Bag
*
Also located on the website
34
Training Manual Review
?
Page 30

Equipment Cage
?
Page 41

Precinct Open Checklist
?
Page 64

Outside Signs
?
Page 71

Drop Box
?
Page 72 & 73

Outside Polls
Procedures
35
?
Page 93

Rejected Ballots
?
Page 102

Prohibited Area
?
Page 103

Safety
-
Firearms
?
Page 104

Authorized Person
?
Page 105

Media Guidelines
?
Page 106

Poll Watchers
Training Manual Review
36
pwcvotes.org/training
?
10+ Videos
?
Training Slides
& Videos
?
Manual
37
Final Notes
Make sure to register in the Officer Portal and
county payroll
?
Mobius (Assignment Letter
Look for an email from your Chief with Election Day
Information and possible Monday set
-
up details
If you have not heard from your Chief 2 WEEKS BEFORE the
election, send an email to electionofficer@pwcgov.org or call
the Staffing Department at 703.792.6485
July 22
nd
10 AM

6 PM
July 23
rd
10 AM

4 PM
Old Manassas Court House
Workshops
We can not do this without you!
We appreciate your commitment
to the election process in PWC!
Thank You!

Welcome Officers
to the
Officer Essentials Class
2
PWC Officer Essentials
?
Welcome to the Prince William County
Election Officer Essentials Training
Class
?
Election Officer, Language Officer
Welcome
?
Please have your manual available. Manual
and slides available on website under
Training
Manual
?
This class will be approximately 1.5
hours
Housekeeping
3
PWC Officer Essentials
Prince William County
?
Election Officers
Congratulations
?
Top in the state for elections voter satisfaction for efficiency and customer service
?
2.3% Improvement in Provisional ballot acceptance
Prince William County
?
Department of Elections
Excellence
?
a
j
+
e
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?
X?
???

?
}????
?ل??

2?
:
2??
???
X?????
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e

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??
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:
j?????
2

e??
:?
e


?


e

:
j
e?
?
:
j?
Go Team!
Headquarters
?
Introductions to your support staff
?
Experiences and knowledge
?
Priceless!
2024 EAC Clearinghouse Award Winners (March 11, 2025 , 2025
VACo
Achievement Awards (August 8, 2025 ,
(OHFWLRQ&HQWHU3HRSOHV&KRLFH$ZDUG-DQXDU
Clearie
Award Winner (May 12, 2026
4
Election Day Information
Election Day
: August 4, 2026
Type
: Primary
-
Republican Only
Work Hours
: 5:00 AM ~ 8:30 PM
Voting Hours
: 6:00 AM

7:00 PM
3OHDVHGRQWWDONSROLWLFVRUZHDUSROLWLFDOFORWKLQJ
Sample ballots are on our websites
-
pwcvotes.org
Vote Early !
5
Message from PWC Director of Elections
Eric Olson
?
General Registrar
Prince William County
Electoral Board
Heidi Stirrup
(Chair
Yolanda D. Montgomery
(Vice
-
Chair
Keith Scarborough
(Secretary
7
Candidate Drop Out
When we have a candidate
GURSRXWKHUHDUHWKHGHWDLOV
?
Signs will be posted at
precinct and in each
marking station
?
Sign verbiage example:

7KLVFDQGLGDWHKDV
withdrawn from this
election after the
EDOORWVZHUHSULQWHG
CD 7
CD10
8
Candidate Drop Out
9
Announcement
Lanyards and pins
:
?
Your main identification for
the day

important!
?
Use your existing lanyards
?
Limited extras available on
election day
10
What to wear & officer guidelines
Manual
Page
19
11
What to bring for the day?
Food and Beverages
for Entire Day
?
Chief may do a
Potluck, bring your
own, or you can
have food
delivered/dropped
off
Medications
?
Bring medications
?
You cannot leave
the precinct once
you arrive
Book/Phone Use
?
There will be some
downtime
-
Bring
something to do
?
Put away when
voters are present
12
Election Officer Training Manual
?
Please review

familiarize yourself with different sections
?
*located on website
-
Chief
-
Assistant Chief
-
Equipment Provisional Specialist
-
Language Officer
-
Election Officer
Office Titles in Precinct
14
Precinct Layout / Roles Video
There are several
checklists in the manual
Election
Officer
Checklist
In
Manual
Manual
Page 8

Pre
-
Election
Checklist

Monday Set
-
up
Checklist

Election Day
Opening Checklist

Election Day
Closing Checklist
16
Pollbooks

How to check in a voter
Please read
and study
BEFORE
election day
Page
75
17
How to Ask for Voter Information
?

+LWKHUHLVRQOD
Republican Primary being
held. Would you like to
FRQWLQXH"
If voter asks why, respond with:
?

7KH'HPRFUDWLFFDQGLGDWHV
are unopposed in this
election, so there is no
Democratic Primary being
KHOG
Reminder
?
Only accept VA drivers' license
18
How to Ask for Voter Information
?
Please hand me your
Identification
?
Please state your full name and
address, (orally or in writing
?
As the voter states information,
your eyes are on the Pollbook to
confirm what is said
?
+DQGEDFN?'VWDWLQJ9RWHUVIXOO
name
Reminder
?
Only accept VA drivers' license
19
How to Ask for Voter Information
?
If a 17 year old will
be 18 by the
November General
Election, they are
eligible to vote in
Primary Elections.
Reminder
?
Only accept VA drivers' license
20
Pollbook Reminders
?
Three letters of last name,
then a comma, then three
letters of first name (add
FRPPDDQG
HDURIELUWK
if needed
?
Remember there is an
Advanced Search

See
Leadership for assistance
21
Pollbook Reminders
?
THREE click process
?

&KHFNLQ9RWHU
?

&RQWLQXH
?

2.
?
RED means

&KHFNHG
-
?Q
22
Voter Information Screen
23
Check the
Red Text
Information
24
Check Voter In
25
Check Voter In

Additional Questions
26
Check Voter In

Last Question
27
Check Voter In

Completed
28
Time Stamp
(Double Check
29
Pollbook

Default Screen
30
Pollbook

Default Screen
31
Pollbook

System Operations
Street
Look
-
up
32
Pollbook

System Operations
Pollbook
Summary
Street
Look
-
up
33
Acceptable Voter IDs
?
Note 1:
Only 2 IDs are
required to have a photo:
?
-
Employer issued ID
?
-
School ID issued by a
school outside Virginia
?
Note 2:
Never turn a voter
away for lack of valid ID
-
Always offer the option to sign
the ID Confirmation Statement
34
Acceptable Voter IDs
?
Can only be accessed via
VA
mID
app
?
QR Code is not scannable
like a barcode
?
Pollbook manual search
only
?
Not expected to be
commonly used
35

)ODJVWKDWPD
pop
-
up while
checking in a
voter
EO
EO
EO
36
3ROOERRN
)ODJV
Please read carefully! No ID Confirmation Statement allowed
37
When to Send Voter to the Chief
?
Wrong Polling Place
(or cannot
find on Countywide Lookup
?
Inactive Voters
?
Absentee Issued
?
Overseas
?
Already Voted
38
Pollbooks
-
'ULYHUV3ULYLOHJH
If the restriction code is a 9, please
notify the Chief. The restriction code
does not necessarily mean that the
voter is not a citizen. Other restrictions
could include medical, physical, etc.
Page
79
NOTE:
If all three
requirements are
met
?
This ID is not
acceptable.
Always call HQ if unsure
39
Marking Station Reminders
-
No Talking While in
the Marking Station
-
Cell Phone research
is allowed
40
Ballot Scanner
?
Ballots can be scanned
on either side
?
Stand behind scanner
when in use
?
See the blue light
?
Rejected ballot,
engage with voter to
determine issue
Manual
Page
92
41
Rejected Ballots
?
Overvote
?
Blank Ballot
?
Ballot Error / Misfeed
Manual
Page
93
-
95
42
Touch Writer
-
ADA
?
ADA marking device
?
For voters who have difficulties
marking a ballot
?
The CO, AO, or EPS will assist those
voters
Manual
Page 87
43
QR Codes
-
0LQXWH
6HW
-
8S9LGHRV
44
De
-
Escalation
?
Remain Calm
?
Listen to Voter
?
Explain the Issue if Possible
?
Send Voter to the Chief
*
Pamphlet will be in Chief Bag
45
Polls Closed
Please use the Closing
Checklist in the Manual
?
"
:
2

e??
+
:
???
:

2??
W
j

U
1?
2
e??
until all voters have voted
?
Clean up
?
Remove all tape
?
Take down signs
?
Put tables & chairs away
?
Clean up food area
Page
119
Reminder: If a voter is in line at 7pm
?
They CAN vote!
46
Training Manual Review
?
Page 30

Equipment Cage
?
Page 41

Precinct Open Checklist
?
Page 64

Outside Signs
?
Page 71

Drop Box
?
Page 72 & 73

Outside Polls
Procedures
47
Training Manual Review
?
Page 93

Rejected Ballots
?
Page 102

Prohibited Area
?
Page 103

Safety
?
Page 104

Authorized Person
?
Page 105

Media Guidelines
?
Page 106

Poll Watchers
48
pwcvotes.org/training
?
10+ Videos
?
Training Slides
& Videos
?
Manual
49
Final Notes
Make sure to register in the Officer Portal and
county payroll
?
Mobius
?
Contact Office
Look for an email from your Chief with Election Day
Information and possible Monday set
-
up details
If you have not heard from your Chief 2 WEEKS BEFORE the
election, send an email to electionofficer@pwcgov.org or call
the Staffing Department at 703.792.6485
July 22
nd
10 AM

6 PM
July 23
rd
10 AM

4
PM
Old Manassas Court House
Workshops
We can not do this without you!
We appreciate your commitment
to the election process in PWC!
Thank You!

Welcome to
Recertification Training
2
Recertification Training

This training will be approximately 2
hours and will include hands
-
on
training
Welcome

Please have your manual available. Manual and
slides available on website under Training
Manual

There will be a break halfway through
class

Ask questions
Housekeeping
3
Highlights
Prince William County
?
Election Officers
Congratulations
?
Top in the state for elections voter satisfaction for efficiency and customer service
?
2.3% Improvement in Provisional ballot acceptance
Prince William County
?
Department of Elections
Excellence
?
a
j
+
e
??
?
X?
???

?
}????
?ل??

2?
:
2??
???
X?????
?
e

??
??
?
:
j?????
2

e??
:?
e


?


e

:
j
e?
?
:
j?
Go Team!
Headquarters
?
Introductions to your support staff
?
Experiences and knowledge
?
Priceless!
2024 EAC Clearinghouse Award Winners (March 11, 2025 , 2025
VACo
Achievement Awards (August 8, 2025 ,
(OHFWLRQ&HQWHU3HRSOHV&KRLFH$ZDUG-DQXDU
Clearie
Award Winner (May 12, 2026
Prince William County
Electoral Board
Heidi Stirrup
(Chair
Yolanda D. Montgomery
(Vice
-
Chair
Keith Scarborough
(Secretary
5
Election Day Information
Election Day
: August 4, 2026
Type
: Republican ONLY Primary
Work Hours
: 5:00 AM ~ 8:30 PM
Voting Hours
: 6:00 AM

7:00 PM
3OHDVHGRQWWDONSROLWLFVRUZHDUSROLWLFDOFORWKLQJ
Sample ballots are on our websites
-
pwcvotes.org
6
Election Day Information
Republican Primary
Only
(always an open primary
7
Election Day Information
?

7KH'HPRFUDWFDQGLGDWHV
are unopposed in this
election, so there is no
Democratic Primary being
KHOG
Copies of this statement
will be available in Chief
Binder
8
Candidate Drop Out
When we have a candidate
GURSRXWKHUHDUHWKHGHWDLOV
?
Signs will be posted at
precinct and in each
marking station
?
Sign verbiage example:

7KLVFDQGLGDWHKDV
withdrawn from this
election after the
EDOORWVZHUHSULQWHG
CD 7
CD10
9
Candidate Drop Out
10
Election Officer Training Manual
?
Please see the NEW Addendum for additional information
?
Both are located on website
11
Announcement
Lanyards and pins
:
?
Your main identification for
the day
?
Use your existing lanyards
?
Extras lanyards available on
election day in drop box
12
What to wear & officer guidelines
Manual
Page
19
13
Pre
-
Election & Monday Early Set
-
up Checklists
Manual
Page
9
Manual
Page 29
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:
2

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!
14
Precinct Opening and Closing Checklists
Manual
Page 4
1
Manual
Page 119
Poll Watcher
-
Basics
Manual
Page
106
-
111
Special Assistants
They are YOUR support staff
They will review SA Checklist with you
Checklist found in Chief Binder
?
Review it
ALL backup supplies provided by SA
Any additional questions
?
call HQ
17
Chief Election Day

Opening Checklist
Prioritize
Set up

Pollbooks,
Scanners
&
Tallypoint
Manual
Page
40
18
Pollbooks

How to check in a voter
Please read and study
BEFORE
election day
Page
75
Must request name and
address and recite name
only back to voter!
19
How to Ask for Voter Information
?

+LWKHUHLVRQOD
Republican Primary being
held. Would you like to
FRQWLQXH"
If voter asks why, respond with:
?

7KH'HPRFUDWFDQGLGDWHV
are unopposed in this
election, so there is no
Democratic Primary being
KHOG
Reminder
?
Only accept VA drivers' license
20
How to Ask for Voter Information
?
Please hand me your
Identification
?
Please state your full name and
address, (orally or in writing
?
As the voter states information,
your eyes are on the Pollbook to
confirm what is said
?
+DQGEDFN?'VWDWLQJ9RWHUVIXOO
name
Reminder
?
Only accept VA drivers' license
21
How to Ask for Voter Information
?
If a 17 year old will
be 18 years old by
the November
General Election,
they are eligible to
vote in Primary
Elections.
Reminder
?
Only accept VA drivers' license
22
Affirmation of Eligibility Form change
?
One
-
sided now
?
Spanish on back
Voter/Citizen to Voter
Challenge has been
removed
This form will ONLY be used
for Inactive Voters and
address confirmation
23
Pollbook

Setup
?
Do not take
out items
below white
foam
?
See the
STOP sign
?
Do not
remove the
white
Merlin
Equipment
Begin Hands on Pollbook
24
Pollbook

Startup Step 1
Password
25
Pollbook Reminders
?
Three letters of last name,
then a comma, then three
letters of first name (add
FRPPDDQG
HDURIELUWK
if needed
?
Remember there is an
Advanced Search

See
Leadership for assistance
26
Voter Information Screen
27
Check the
Red Text
Information
28
Check Voter In
29
Check Voter In

Additional Questions
30
Check Voter In

Last Question
31
Check Voter In

Completed
32
Time Stamp
(Double Check
33
Pollbook

Default Screen
34
Pollbook

Default Screen
35
Pollbook

System Operations
36
Pollbook

System Operations
scenarios
Pollbook
Summary
-
1st
37
QR Codes
-
0LQXWH
6HW
-
8S9LGHRV
38
Ballot Scanner and
Touchwriter
Set Up
?
Process takes 10 to 20
minutes
?
Have equipment
officer working on
pollbooks at the same
time YOU are working
on this equipment
Manual
Pg 43
-
53
39
iPad

Tallypoint
Wake up iPad and find
Tallypoint
TP
TallyPoint
Tallypoint
asks if you are ready to open
If Scanner and Pollbook good, click READY
40
iPad

Tallypoint
Operations
41
iPad

Tallypoint
Operations

New Look
42
iPad

Tallypoint
Reminders:
Hourly Turnout is ALWAYS the
Total

not the difference from
the last number logged
Delegate the hourly turnout
TallyPoint
number submission to an EO
?
they
will remind you and you can input the
data
TP
TallyPoint
43
iPad

Other Applications
To translate for a voter.
Translate
d
}
?
?

?
Z
/
v
?

?


?
]
?
^t
Z

?/
([
?X_
Interactive Wha
?
Map
tool
?
PWC Precincts
PWCPrecincts
?
44
Acceptable Voter IDs
?
Note 1:
Only 2 IDs are
required to have a photo:
?
Employer issued ID
?
School ID issued by a school
outside Virginia
?
Note 2:
Never turn a voter
away for lack of valid ID
-
Always offer the option to sign
the ID Confirmation Statement
45
Acceptable Voter IDs
?
Can only be accessed via
VA
mID
app
?
QR Code is not scannable
like a barcode
?
Pollbook manual search
only
?
Not expected to be
commonly used
46
Pollbooks
-
'ULYHUV3ULYLOHJH
If the restriction code is a 9, please
notify the Chief. The restriction code
does not necessarily mean that the
voter is not a citizen. Other restrictions
could include medical, physical, etc.
Page
79
NOTE:
If all three
requirements are
met
?
This ID is
not
acceptable.
Chief may issue an
Affirmation of Eligibility if it is
known or suspected that the voter
is not eligible
Always call HQ if unsure
47
3ROOERRN
)ODJV
When Checking
in a Voter

6WDWHV 7DJV
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48
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Please read carefully! No ID Confirmation Statement allowed
49
When to Send Voter to the Chief
?
Inactive/Address Confirmation Voters
?
Absentee Issued
?
Wrong Polling Place (or cannot find on
Countywide Lookup
?
Overseas
?
Already Voted
50
51
Move
Rules

Exercise
52
Move Rules

Example
Address provided
:
1309 Hazelwood Drive, Nokesville
Precinct 101
-
Congressional District 10
53
Move Rules
-
Example
Demonstrate Setup of scanner and ADA
Address on Pollbook
:
14111 Cove Landing Dr Apt 301, Woodbridge
Precinct 701
-
Congressional District 7
54
Move Rules
New address or new name
Voter Address
Update Form
55
Marking Station Reminders
-
No Talking While in
the Marking Station
-
Cell Phone research
is allowed
56
Ballot Scanner
?
Ballots can be scanned
on either side
?
Stand behind scanner
when in use
?
See the blue light
?
Rejected ballot,
engage with voter to
determine issue
Manual
Page
92
Demonstrate Setup of scanner and ADA
57
Rejected Ballots
?
Overvote
?
Blank Ballot
?
Ballot Error / Misfeed
Manual
Page
93
-
95
58
Touch Writer
-
ADA
?
ADA marking device
?
For voters who have
difficulties marking a ballot
?
The CO, AO, or EPS will assist
those voters
Manual
Page 87
59
Provisionals / Same Day
Registration
(Common Mistakes
Manual
96
-
101
60
Provisionals / Same Day
Registration
Provisional Envelope
Overlay
SDR Envelope
Overlay
Overlays will be
provided to assist
in your accuracy
PLEASE USE THEM
61
Tools to use for Provisional perfection
62
De
-
Escalation
?
Remain Calm
?
Listen to Voter
?
Explain the Issue if Possible
?
Send Voter to the Chief
*
Pamphlet will be in Chief Bag
63
Polls Closed
Closing Checklist in the Manual
?
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voters have voted
?
Clean up
?
Remove all tape
?
Take down signs
?
Carefully
?
Put tables & chairs away
?
Clean up food area
Page
119
Reminder: If a voter is in line at 7pm
?
They CAN vote!
64
Cage Return
-
Inspection
Touchwriter
Ballot Box
Ballot Box
Please
note the
Proper
location
of the
touch
-
writer
and
ballot box
65
Completing the
Statement of Results
?
Election day precinct summary
?
2 copies (both must be
completed
?
Attach one Zero Tape and one
Tally Tape to each copy
(Ballot Scanner Only
?
Arrives in CO Binder
?
Return in Envelope #2
?
Most common error(s
?
Missing data
?
Tapes not attached
100
5
80
20
100
100
8
John Smith
Max Rogers
Marc Carter
Eryn Lopez
Julie Thornton
Eshal Archer
66
Completing the
Statement of
Results
100
5
80
20
100
100
8
John Smith
Max Rogers
Julie Thornton
Marc Carter
Eshal Archer
Eryn Lopez
?
Serves as a public inspection
form
?
Attach one Zero Tape and one
Tally Tape
(Ballot Scanner Only
?
Arrives in CO Binder
?
Return in Envelope #2A
?
Most common error(s
?
Missing signatures
John Smith
Max
Rogers
lie Thornton
Eshal
Archer
67
Yellow #7 Pouch

Location of all Seals
68
Envelope Guide

in Chief Binder
Assistant Chief
AKA
Accountability Officer
PLEASE
Double check all
Provisionals and paperwork!
69
SOR Part F: Explanation of
Discrepancies

Incident Report
Must be returned
even if you have
nothing to report
70
Supply Return Form
Form found
on back of
Chief Binder
71
Training Manual Review
?
Pg. 20

Request for Assistance
?
Pg. 23

Service Animals
?
Pg. 25

Removal of election officers
?
Pg. 71

Ballot Drop Box
?
Pg. 72 & 73

Outside Polls Voter
72
Training Manual Review
?
Pg. 80

Absentee Ballot Situations
?
Pg. 82

Paper Pollbook (in the cage
?
Pg. 86

TouchWriter
for ADA voters
?
Pg. 102

40 ft Prohibited Area
?
Pg. 103

Firearms
73
Training Manual Review
?
Pg. 105

Media Guidelines
?
Pg. 114

Voter challenges and
military voters
?
Pg. 127

Signature reminders
?
Pg. 128

Closing paperwork
envelope checklist
74
pwcvotes.org/training
?
10+ Videos
?
Training Slides
& Videos
?
Manual
75
Final Notes
If you have a change in your banking info
Call office for assistance
Contact your team with Election Day Information and
possible Monday set
-
up details
If you have not heard from your officers 2 WEEKS BEFORE the
election, send an email to electionofficer@pwcgov.org or call
the Staffing Department at 703.792.6485
76
Final Notes:
7DNHDVHF'RXEOH&KHFN
Please remember that your
paperwork is audited in the
CANVASS process conducted
immediately after the election,
before certification and you may be
asked to come into the main office
to complete paperwork. Please
take your time and double check!
77
Final Notes:
Last 2 weeks in July
?
Email with dates coming soon
Old Manassas Court House
Workshops
We cannot do this without you!
We appreciate your commitment
to the election process in PWC!
Thank You!

Welcome
New Chief Training
2
New Chief Training

This training will be approximately two
hours
Welcome

Please have your manual available. Manual and
slides available on website under Training
Manual

There will be a break halfway through
class

Ask questions
Housekeeping
3
PWC Officer Essentials
Prince William County
?
Election Officers
Congratulations
?
Top in the state for elections voter satisfaction for efficiency and customer service
?
2.3% Improvement in Provisional ballot acceptance
Prince William County
?
Department of Elections
Excellence
?
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Go Team!
Headquarters
?
Introductions to your support staff
?
Experiences and knowledge
?
Priceless!
2024 EAC Clearinghouse Award Winners (March 11, 2025 , 2025
VACo
Achievement Awards (August 8, 2025 ,
(OHFWLRQ&HQWHU3HRSOHV&KRLFH$ZDUG-DQXDU
Clearie
Award Winner (May 12, 2026
Prince William County
Electoral Board
Heidi Stirrup
(Chair
Yolanda D. Montgomery
(Vice
-
Chair
Keith Scarborough
(Secretary
5
Election Day Information
Election Day
: August 4, 2026
Type
: Republican Primary Only
Work Hours
: 5:00 AM ~ 8:30 PM
Voting Hours
: 6:00 AM

7:00 PM
3OHDVHGRQWWDONSROLWLFVRUZHDUSROLWLFDOFORWKLQJ
Sample ballots are on our websites
-
pwcvotes.org
6
New Responsibilities as Chief
Chief Supply (bagpick
-
up from Warehouse is 3
-
5
days before election
*This will take 1 hour
Roster & facility contacts are in your officer portal
Your manual is your Best Friend

Look for Checklists
Contact precinct for site visit and make sure you
know where your cage will be stored
Confirm precinct contact information and staff
that will meet you at 5am on Election Day
Coordinate with your team & facility regarding
early Monday set
-
up prior to election day
7
Election Officer Training Manual
?
Please review

familiarize yourself with different sections
?
*located on website
8
Announcement
Lanyards
:
?
Your main identification for
the day

important!
?
Use your existing lanyards
?
Limited extras available on
election day in cage
9
What to wear & officer guidelines
Manual
Page
19
10
Access Roster and Facility Contacts
6HHYLGHRLQ
2IILFHU3RUWDOIRUGHWDLOV
11
Chief Supply Pick
-
up at warehouse
6HHYLGHRLQ
2IILFHU3RUWDOIRUGHWDLOV
Plan to spend 1 hour reviewing items in bag
Provisional ballots and resources in bag
Chief Binder information review i.e. Supply Return Form
We will email out dates and times for Chief Bag Pick
-
up
July 30
th
?
10:00 AM to 7:00 PM
July 31
th
?
10:00 AM to 6:00 PM
August 1
st
?
9:00 AM to 1:00 PM
Pick Up Times
12
List of Forms

in Chief Binder
13
Pre
-
Election & Monday Early Set
-
up Checklists
Manual
Page
9
Manual
Page 29
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!
Monday Night Set
-
up
Reminders
X
This is voluntary
?
please invite your entire team
X
NOTE: Schools may not be available for Monday
?
Inquire EARLY
X
Bring your Chief Bag in your home on Monday night
X
DO NOT remove ANY electronics from cage
X
Create a plan for which officer (usually the Asst. Chief will be
driving ballots back to warehouse/main office on election night
X
Assign duties to your team for a successful set
-
up on
Election Day morning
15
Precinct Opening and Closing Checklists
Manual
Page 4
1
Manual
Page 119
16
Chief Election Day

Opening Checklist
3 most important
tasks to complete
1st:
Set up

Pollbooks,
Scanners &
Tallypoint
Manual
Page
40
17
Pollbook

Startup Step 1
Special Assistants
They are YOUR support staff
They will review SA Checklist with you
Checklist found in Chief Binder
?
Review it
ALL backup supplies provided by SA
Any additional questions
?
call HQ
Poll Watcher
-
Basics
o
Before 6 AM (set
-
up

one poll watcher
per party
o
After 6 AM

up to three poll watchers
per party
o
They MUST present a signed
authorization from PWC or Virginia
o
We CANNOT accept an authorization
form from another county in VA
o
They MUST be a registered voter in VA

if you can not find them on the pollbook

CALL HQ
Manual
Page
106
-
111
Poll Watcher
-
Basics
o
They CANNOT assist/interfere with
voters in any process
o
They CANNOT wear political
clothing
o
They ARE allowed to see and hear
activity on the Pollbook at the
check
-
in station
o
7KH&$1127YLRODWHDQYRWHUV
privacy
o
Poll Watcher guidelines in Blue
Accordian
Manual
Page
106
-
111
21
Pollbooks

How to check in a voter
Please read
and study
BEFORE
election day
Page
75
22
How to Ask for Voter Information

+LWKHUHLVRQOD5HSXEOLFDQ
Primary being held. Would you
OLNHWRFRQWLQXH"
If voter asks why, respond with:

?
?
X??

?
2
:?"?
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:?
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X

1?
X
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being held because the Democratic
incumbents are unopposed in this
election. They will be on the ballot in
b
:
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1??
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Reminder
?
Only accept VA drivers' license
23
How to Ask for Voter Information
?
Please hand me your
Identification
?
Please state your full name and
address, (orally or in writing
?
As the voter states information,
your eyes are on the Pollbook to
confirm what is said
?
+DQGEDFN?'VWDWLQJ9RWHUVIXOO
name
Reminder
?
Only accept VA drivers' license
24
How to Ask for Voter Information
?
If a 17 year old will
be 18 years old by
the November
General Election,
they are eligible to
vote in Primary
Elections.
Reminder
?
Only accept VA drivers' license
25
Affirmation of Eligibility Form change
?
One
-
sided now
?
Spanish on back
Voter/Citizen to Voter
Challenge has been
removed
This form will ONLY be used
for Inactive Voters and
address confirmation
26
Pollbook Setup

Trainer Demo
?
Do not take
out items
below white
foam
?
See the
STOP sign
?
Do not
remove the
white
Merlin
Equipment
Begin Hands
-
on
27
Pollbook

Startup Step 1
Password
28
Pollbook Reminders
?
Three letters of last name,
then a comma, then three
letters of first name (add
FRPPDDQG
HDURIELUWK
if needed
?
Remember there is an
Advanced Search

See
Leadership for assistance
30
Voter Information Screen
31
Check the
Red Text
Information
32
Check Voter In
33
Check Voter In

Additional Questions
34
Check Voter In

Last Question
35
Check Voter In

Completed
36
Time Stamp
(Double Check
37
Pollbook

Default Screen
38
Pollbook

Default Screen
39
Pollbook

System Operations
40
Pollbook

System Operations
scenarios
Pollbook
Summary
-
1st
41
QR Codes
-
0LQXWH
6HW
-
8S9LGHRV
42
Ballot Scanner and
Touchwriter
Set Up
?
Process takes 10 to 20
minutes
?
Have equipment
officer working on
pollbooks at the same
time YOU are working
on this equipment
(trainer demo
Manual
Pg 43
-
53
43
iPad

Tallypoint
(hands on
Wake up iPad and find
Tallypoint
TP
TallyPoint
Tallypoint
asks if you are ready to open
If Scanner and Pollbook good, click YES
44
iPad

Tallypoint
Operations
45
iPad

Tallypoint
Operations

New Look
46
iPad

Tallypoint
Reminders:
Hourly Turnout is ALWAYS the
Total

not the difference from
the last number logged
Delegate the hourly turnout
TallyPoint
number submission to an EO
?
they
will remind you and you can input the
data
TP
TallyPoint
47
iPad

Other Applications
To translate for a voter.
Translate
d
}
?
?

?
Z
/
v
?

?


?
]
?
^t
Z

?/
([
?X_
Interactive Wha
?
Map
tool
?
PWC Precincts
PWCPrecincts
?
48
Acceptable Voter IDs
?
Note 1:
Only 2 IDs are
required to have a photo:
?
Employer issued ID
?
School ID issued by a school
outside Virginia
?
Note 2:
Never turn a voter
away for lack of valid ID
-
Always offer the option to sign
the ID Confirmation Statement
49
Acceptable Voter IDs
?
Can only be accessed via
VA
mID
app
?
QR Code is not scannable
like a barcode
?
Pollbook manual search
only
?
Not expected to be
commonly used
50
Pollbooks
-
'ULYHUV3ULYLOHJH
If the restriction code is a 9, please
notify the Chief. The restriction code
does not necessarily mean that the
voter is not a citizen. Other restrictions
could include medical, physical, etc.
Page
79
NOTE:
If all three
requirements are
met
?
This ID is
not
acceptable.
Chief may issue an
Affirmation of Eligibility if it is
known or suspected that the voter
is not eligible
Always call HQ if unsure
51
3ROOERRN
)ODJV
When Checking
in a Voter

6WDWHV 7DJV
EO
EO
52
3ROOERRN
)ODJV
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e
j
?


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+?
X?
1
:
}??
e
??
??>
+?

Please read carefully! No ID Confirmation Statement allowed
53
When to Send Voter to the Chief
?
Inactive/Address Confirmation Voters
?
Absentee Issued
?
Wrong Polling Place (or cannot find on
Countywide Lookup
?
Overseas
?
Already Voted
54
55
Move
Rules

Exercise
56
Move Rules

Example
Address provided
:
1309 Hazelwood Drive, Nokesville
Precinct 101
-
Congressional District 10
57
Move Rules
-
Example
Demonstrate Setup of scanner and ADA
Address on Pollbook
:
14111 Cove Landing Dr Apt 301, Woodbridge
Precinct 701
-
Congressional District 7
58
Move Rules
-
Example
12048 Hooker Ln, Nokesville
11777 Gallop Ln, Bristow
12909 Fleetwood Dr, Nokesville
13615 Carriage Ford Rd, Nokesville
59
Move Rules
New address or New name
Voter Registration
Form
(make note on top of form
60
Marking Station Reminders
-
No Talking While in
the Marking Station
-
Cell Phone research
is allowed
61
Ballot Scanner
?
Ballots can be scanned
on either side
?
Stand behind scanner
when in use
?
See the blue light
?
Rejected ballot,
engage with voter to
determine issue
Manual
Page
92
62
Rejected Ballots
?
Overvote
?
Blank Ballot
?
Ballot Error / Misfeed
Manual
Page
93
-
95
63
Touch Writer
-
ADA
?
ADA marking device
?
For voters who have difficulties
marking a ballot
?
The CO, AO, or EPS will assist those
voters
Manual
Page 87
64
Provisionals / Same Day
Registration
?
The ID used at check
-
in is the same
?
Citizenship question MUST be marked
?
Felony question
?
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?
(2
VLJQDWXUHDWERWWRPRIHQYHORSH
Manual
96
-
101
65
Provisionals / Same Day
Registration
Provisional Envelope
Overlay
SDR Envelope
Overlay
Overlays will
be provided to
assist in your
accuracy
66
Tools to use for Provisional perfection
67
De
-
Escalation
?
Remain Calm
?
Listen to Voter
?
Explain the Issue if Possible
?
Send Voter to the Chief
*
Pamphlet will be in Chief Bag
68
Polls Closed
Please use the Closing
Checklist in the Manual
?
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+
+?
voters have voted
?
Clean up
?
Remove all tape
?
Take down signs
?
Put tables & chairs away
?
Clean up food area
Page
119
Reminder: If a voter is in line at 7pm
?
They CAN vote!
69
Cage Return
-
Inspection
Touchwriter
Ballot Box
Ballot Box
Please
note the
Proper
location
of the
touch
-
writer
and
ballot box
70
Completing the
Statement of
Results
100
5
80
20
100
100
8
John Smith
Max Rogers
Julie Thornton
Marc Carter
Eshal Archer
Eryn Lopez
?
Election day precinct summary
?
2 copies (both must be
completed
?
Attach one Zero Tape and one
Tally Tape to each copy
(Ballot Scanner Only
?
Arrives in CO Binder
?
Return in Envelope #2
?
Most common error(s
?
Missing data
?
Tapes not attached
71
Completing the
Statement of
Results
100
5
80
20
100
100
8
John Smith
Max Rogers
Julie Thornton
Marc Carter
Eshal Archer
Eryn Lopez
?
Serves as a public inspection
form
?
Attach one Zero Tape and one
Tally Tape
(Ballot Scanner Only
?
Arrives in CO Binder
?
Return in Envelope #2A
?
Most common error(s
?
Missing signatures
John Smith
Max
Rogers
lie Thornton
Eshal
Archer
72
Yellow #7 Pouch

Location of all Seals
73
Envelope Guide

in Chief Binder
74
SOR Part F: Explanation of
Discrepancies

Incident Report
Must be returned
even if you have
nothing to report
75
Supply Return Form
Returning officers
should be from
opposite parties
Form found on
back of Chief
Binder
76
Training Manual Review
?
Pg. 20

Request for Assistance
?
Pg. 23

Service Animals
?
Pg. 25

Removal of election officers
?
Pg. 71

Ballot Drop Box
?
Pg. 72 & 73

Outside Polls Voter
77
Training Manual Review
?
Pg. 80

Absentee Ballot Situations
?
Pg. 82

Paper Pollbook (in the cage
?
Pg. 86

TouchWriter
for ADA voters
?
Pg. 102

40 ft Prohibited Area
?
Pg. 103

Firearms
78
Training Manual Review
?
Pg. 105

Media Guidelines
?
Pg. 114

Voter challenges and
military voters
?
Pg. 127

Signature reminders
?
Pg. 128

Closing paperwork
envelope checklist
79
pwcvotes.org/training
?
10+ Videos
?
Training Slides
& Videos
?
Manual
80
Final Notes
Make sure to register in the Officer Portal and
county payroll
?
Mobius (Assignment Letter
Contact your team with Election Day Information and
possible Monday set
-
up details
If you have not heard from your officers 2 WEEKS BEFORE the
election, send an email to electionofficer@pwcgov.org or call
the Staffing Department at 703.792.6485
81
Final Notes:
7DNHDVHF'RXEOH&KHFN
Please remember that your
paperwork is audited in the
CANVASS process conducted
immediately after the election,
before certification and you may be
asked to come into the main office
to complete paperwork. Please
take your time and double check!
July 15
th
10 AM

6 PM
July 22
nd
10 AM

6 PM
July 23
rd
10 AM

4 PM
Old Manassas Court House
Workshops
We can not do this without you!
We appreciate your commitment
to the election process in PWC!
Thank You!