Meetings and Minutes

This meeting will be conducted in English.
Esta reuni?n se llevar? a cabo en ingl?s.
Public Notice
Meeting of the Prince William County Electoral Board
Date:
Thurs
day,
May 7
, 2026
Time:
1
:00
A
M
Location:
Old Manassas Historic Courthouse 2
nd
Floor
Address:
9248 Lee Avenue, Manassas, VA, 2011
Discussion
t
opics
will include
:
x
Recap of April 21 Special Election
x
Preparations for August 4 Primary Election
Aviso
P?blica
Reuni?n de la Junta Electoral del Condado de Prince William
Fecha:
Jueves
,
Mayo 7
, 2026
Hora:
10
:00
A
M
Ubicaci?n:
Old Manassas Historic Courthouse 2
nd
Floor
Direcci?n:
9248 Lee Avenue, Manassas, VA, 2011
Los temas de discusi?n incluir?n:
x
Resumen de las elecciones especiales del 21 de
A
bril
x
Preparativos para las elecciones primarias del 4 de
A
gosto

Public
Notice
PWC
Electoral
Board
Post
-
Election
Meeting
Schedule
Date:
4/22
-
4/25
Location:
9250
Lee
Ave.,
Manassas
DATE
TIME
LOCATION
EVENT
ACCESS
4/22
12
PM
t
1 PM
1
PM
t
5
PM
Main
Office
Old Courthouse
Provisional Hearing
Canvass
Testimonial Only
Public
4/25
9
AM
t
3
P
M
Main
Office
Provisional
Meeting
Auth.
Obs.
Only
3
PM
t
5
PM
Main
Office
Final
Certification
Public
Note:
Ending
times
may
vary
slightly
depending
on
workload.
Event
Descriptions
Canvass:
Election officers verify reported results and election documentation.
Provisional
Hearing:
Voters
can
provide
the
Board
with
supplementary
testimony.
Provisional Meeting:
Board members review and adjudicate provisional ballots.
Final
Certification:
Board
members
do
a
final
review
of all
results and
certify
PWC
results.
Noticia
P?blica
Calendario
de
reuniones
postelectorales
de
la
PWC
Junta
Electoral
Fecha:
4/22
-
4/25
Ubicaci?n:
9250
Lee
Ave
.
,
Manassas
FECHA
TIEMPO
UBICACI?N
EVENTO
ACCESO
4/22
12
PM
t
1 PM
1
PM
t
5
PM
Oficina
Central
Antiguo Palacio de Justicia
Audiencia
Provisional
Escrutinio
S?lo
T
estimonio
P?blico
4/25
9
AM
t
3
P
M
Oficina
Central
Reuni?n
Provisional
S?lo
A
utorizado
3
PM
t
5
PM
Oficina
Central
Certificaci?n
Final
P?blico
La
nota:
Los
tiempos
de
finalizaci?n
pueden
variar
ligeramente
dependiendo de
la
carga
de
trabajo.
Descripciones
de
Eventos
Escrutinio:
Los
funcionarios
electorales
verifican
los
resultados
informados
y
la
documentaci?n
electoral.
Audiencia Provisional: Los votantes pueden proporcionar a la Junta un testimonio complementario.
Reuni?n
Provisional:
Los
miembros
de
la
junta
revisan
y
adjudican
las
boletas
provisionales.
Certificaci?n
Final:
Los
miembros
de
la
junta
realizan
una
revisi?n
final
de
todos
los
resultados
y
certifican
los resultados de PWC.

This meeting will be conducted in English.
Esta reuni?n se llevar? a cabo en ingl?s.
Public Notice
Meeting of the Prince William County Electoral Board
Date:
Friday,
April 10
, 2026
Time:
1
:00
A
M
Location:
James J. McCoart Building, Board Chambers
Address:
1 County Complex Ct, Woodbridge, VA 22192
Discussion
t
opics
will include
:
x
Final
Preparations
for April 21 Special Election
x
Budget and Departmental Operations updates
Aviso
P?blica
Reuni?n de la Junta Electoral del Condado de Prince William
Fecha:
Viernes,
Abril 10
, 2026
Hora:
1:00
P
M
Ubicaci?n:
James J. McCoart Building, Board Chambers
Direcci?n:
1 County Complex Ct, Woodbridge, VA 22192
Los temas de discusi?n incluir?n:
x
Preparativos
finales
para la Eleccion Especial del 21 de
A
bril
x
Actualizaciones de presupuesto y operaciones departamentales

Public
Notice
PWC
Electoral
Board
Post
-
Election
Meeting
Schedule
Date:
3/11
-
3/13
Location:
9250
Lee
Ave.,
Manassas
DATE
TIME
LOCATION
EVENT
ACCESS
3/11
1
1
AM
t
1
PM
Main
Office
Canvass
Provisional
Hearing
Public
Testimonial
only
3/13
2 PM
t
4 PM
Main
Office
Provisional
Meeting
Final Certification
Auth.
Obs.
Only
Public
Note:
Ending
times
may
vary
slightly
depending
on
workload.
Event
Descriptions
Canvass:
Election officers verify reported results and election documentation.
Provisional
Hearing:
Voters
can
provide
the
Board
with
supplementary
testimony.
Provisional Meeting:
Board members review and adjudicate provisional ballots.
Final
Certification:
Board
members
do
a
final
review
of all
results and
certify
PWC
results.
Noticia
P?blica
Calendario
de
reuniones
postelectorales
de
la
PWC
Junta
Electoral
Fecha:
3/11
-
3/13
Ubicaci?n:
9250
Lee
Avenue,
Manassas
FECHA
TIEMPO
UBICACI?N
EVENTO
ACCESO
3/11
1
1
AM
t
1
PM
Oficina
Central
Escrutinio
Audiencia
Provisional
P?blico
S?lo
testimonio
3/13
2 PM
t
4 PM
Oficina
Central
Reuni?n
Provisional
Certificaci?n
Final
S?lo
autorizado
P?blico
La
nota:
Los
tiempos
de
finalizaci?n
pueden
variar
ligeramente
dependiendo de
la
carga
de
trabajo.
Descripciones
de
Eventos
Escrutinio:
Los
funcionarios
electorales
verifican
los
resultados
informados
y
la
documentaci?n
electoral.
Audiencia Provisional: Los votantes pueden proporcionar a la Junta un testimonio complementario.
Reuni?n
Provisional:
Los
miembros
de
la
junta
revisan
y
adjudican
las
boletas
provisionales.
Certificaci?n
Final:
Los
miembros
de
la
junta
realizan
una
revisi?n
final
de
todos
los
resultados
y
certifican
los resultados de PWC.

This meeting will be conducted in English.
Esta reuni?n se llevar? a cabo en ingl?s.
Public Notice
Meeting of the Prince William County Electoral Board
Date:
Wednesday,
February 25, 2026
Time:
10:00 AM
Location:
Old Manassas Courthouse,
2
nd
Floor
Address:
9248 Lee Avenue, Manassas, 20110 (Next door to our Main Office
Discussion
t
opics
will include
:
x
2026
Election
Calendar
x
Preparations
for April 21 Special Election
x
Discussion of Electoral Board/General Registrar Duties
Aviso
P?blica
Reuni?n de la Junta Electoral del Condado de Prince William
Fecha:
Mi
?
rcoles,
Febrero 25, 2026
Hora:
10:00 AM
Ubicaci?n:
Antiguo Palacio de Justicia de Manassas
, 2
ndo
Piso
Direcci?n:
9248 Lee Avenue, Manassas, 20110
(
Al lado de nuestra oficina principal

Los temas de discusi?n incluir?n:
x
Calendario Electoral 2026
x
Preparativos para la Eleccion Especial del 21 de
A
bril
x
Discusi?n sobre las Funciones de la Junta Electoral/Registrador General

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2

This meeting will be conducted in English.
Esta reuni?n se llevar? a cabo en ingl?s.
Public Notice
Meeting of the Prince William County Electoral Board
Date:
Friday
,
January 30
, 202
6
Time:
10
:00
A
M
Location:
Old Manassas Courthouse, 2
nd
Floor (Next Door to Main Office
Address:
92
48
Lee Avenue, Manassas, 20110
Discussion
t
opics
will include
:
x
Review of EB/GR duties discussion and the 2026 election schedule
.
Aviso
P?blica
Reuni?n de la Junta Electoral del Condado de Prince William
Fecha:
Viernes,
Enero
30
, 202
6
Hora:
10
:00
A
M
Ubicaci?n:
Old Manassas Courthouse, 2
ndo
Piso
(al lado de la Oficina Principal
Direcci?n:
92
48
Lee Avenue, Manassas, 20110
Los temas de discusi?n incluir?n:
{
Revisi?n de las funciones de Junta Electoral/Regis
trador General
y del calendario electoral de 2026.

Small Task
2/1/2026
Completed
Admin - Work with BOCS for any ordinance needed for election
Large Task
2/1/2026
Completed
Admin - Initial Envelope Art Files to K&H
Small Task
2/1/2026
Completed
Admin - Ballot Plan and Material Requirements, K&H
Large Task
2/4/2026
Completed
Operations - Pack Clear Plastic Pouches
Small Task
2/5/2026
Large Task
2/6/2026
In Progress
Admin - Envelope Order Qty & Final Approved Art
Small Task
2/6/2026
Completed
Operations - Throw away unusable ballot boxes
Small Task
2/6/2026
Not Completed
Officer - Decide training format
Large Task
2/6/2026
Not Completed
Absentee - Mark test deck for high speed L&A.
Large Task
2/8/2026
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This meeting will be conducted in English.
Esta reuni?n se llevar? a cabo en ingl?s.
Public Notice
Emergency
Meeting of the Prince William County Electoral Board
Date:
Friday
,
January 23, 2026
Time:
6
:00 PM
Location:
Office of Elections (Main OfficeConference Room
Address:
92
50
Lee Avenue, Manassas, 20110
Discussion
t
opics
will include
:
x
March
Special Election for
Woodbridge Supervisor
Aviso
P?blica
Reuni?n de Emergencia de la Junta Electoral del Condado de Prince William
Fecha:
Viernes
,
Enero 23, 2026
Hora:
6
:00 PM
Ubicaci?n:
Oficina Electoral (Oficina
PrincipalSala de Conferencias
Direcci?n:
92
50
Lee Avenue, Manassas, 20110
Los temas de discusi?n incluir?n:
{
Eleccion
E
special de
Marzo
para
el
Supervisor de Woodbridge

Public
Notice
PWC
Electoral
Board
Post
-
Election
Meeting
Schedule
Date:
1
/14
-
1/1
7
Location:
9250
Lee
Ave.,
Manassas
DATE
TIME
LOCATION
EVENT
ACCESS
1
/14
10 AM
t
12
PM
Main Office
Canvass
Public
12 PM
t
1
PM
Main Office
Provisional
Hearing
Testimonial
only
1
/17
10 AM
t
11 A
M
Main Office
Provisional
Meeting
Auth.
Obs.
Only
1
2 P
M
t
1
PM
Main Office
Final
Certification
Public
Note:
Ending
times
may
vary
slightly
depending
on
workload.
Event
Descriptions
Canvass:
Election officers verify reported results and election documentation.
Provisional
Hearing:
Voters
can
provide
the
Board
with
supplementary
testimony.
Provisional Meeting:
Board members review and adjudicate provisional ballots.
Final Certification:
Board
members
do
a
final
review
of
all
results
and
certify PWC
results.
Noticia
P?blica
Calendario
de
reuniones
postelectorales
de
la
PWC
Junta
Electoral
Fecha:
1/
1
4
-
1/
17
Ubicaci?n:
9250
Lee
Avenue,
Manassas
FECHA
TIEMPO
UBICACI?N
EVENTO
ACCESO
1
/14
10 AM
t
12
PM
Oficina Central
Escrutinio
P?blico
12
PM
t
1
PM
Oficina Central
Audiencia
Provisional
S?lo
testimonio
1/17
10 AM
t
11 A
M
Oficina Central
Reuni?n
Provisional
S?lo
autorizado
12 PM
t
1
PM
Oficina Central
Certificaci?n
Final
P?blico
La
nota:
Los
tiempos
de
finalizaci?n
pueden
variar
ligeramente
dependiendo
de
la
carga
de
trabajo.
Descripciones
de
Eventos
Escrutinio:
Los
funcionarios
electorales
verifican
los
resultados
informados
y
la
documentaci?n
electoral.
Audiencia Provisional: Los votantes pueden proporcionar a la Junta un testimonio complementario.
Reuni?n
Provisional:
Los
miembros
de
la
junta
revisan
y
adjudican
las
boletas
provisionales.
Certificaci?n
Final:
Los
miembros
de
la
junta
realizan
una
revisi?n
final
de
todos
los
resultados
y
certifican
los resultados de PWC.

This meeting will be conducted in English.
Esta reuni?n se llevar? a cabo en ingl?s.
Public Notice
Emergency
Meeting of the Prince William County Electoral Board
Date:
Friday
,
December 1
2
, 2025
Time:
3:00 PM
Location:
Office of Elections (Main OfficeConference Room
Address:
92
50
Lee Avenue, Manassas, 20110
Discussion
t
opics
will include
:
x
January Special Election for VaHD 23
Aviso
P?blica
Reuni?n de Emergencia de la Junta Electoral del Condado de Prince William
Fecha:
Viernes,
Diciembre
12
, 2025
Hora:
3:00 PM
Ubicaci?n:
Oficina Electoral (Oficina PrincipalSala de Conferencias
Direcci?n:
92
50
Lee Avenue, Manassas, 20110
Los temas de discusi?n incluir?n:
{
Eleccion
E
special de
E
nero para el Distrito 23 de la C?mara de
Representantes
de Virginia.

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This meeting will be conducted in English.
Esta reuni?n se llevar? a cabo en ingl?s.
Public Notice
Meeting of the Prince William County Electoral Board
Date:
Wednesday,
December 10
, 2025
Time:
10:00 AM
Location:
Old Manassas Courthouse,
2
nd
Floor
Address:
9248 Lee Avenue, Manassas, 20110 (Next door to our Main Office
Discussion
t
opics
will include
:
x
Post
-
Election Debrief and Wrap Up
Aviso
P?blica
Reuni?n de la Junta Electoral del Condado de Prince William
Fecha:
Mi
?
rcoles,
Diciembre 10
, 2025
Hora:
10:00 AM
Ubicaci?n:
Antiguo Palacio de Justicia de
Manassas
, 2
ndo
Piso
Direcci?n:
9248 Lee Avenue, Manassas, 20110
(
Al lado de nuestra oficina principal

Los temas de discusi?n incluir?n:
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Public Notice
Notice of Meeting of the Prince William County Electoral Board
Date:
Wednesday
,
October 8
, 202
5
Time:
1
:
00
A
M
Location:
Old Manassas Courthouse
Address:
9248 Lee Ave., 2
nd
Floor, Manassas
This meeting will cover
final
preparation
s
for the November
4
th
Election
.
Aviso Publico
Aviso de Reuni?n de la Junta Electoral del Condado de Prince William
Fecha:
Mi?rcoles
,
Octubre 8
, 202
5
Hora:
1
:00
A
M
Ubicaci?n:
Antiguo Palacio de Just
i
cia de Manassas
Direcci?n:
9248 Lee Ave., 2
ndo
Piso, Manassas
Esta reuni?n cubrir? los preparativos finales para las elecciones de
4 de
noviembre.
Esta reuni?n se llevar? a cabo en ingl?s
.

OCTOBER 8, 2025
PRINCE WILLIAM COUNTY
ELECTORAL
BOARD
CALL TO ORDER / MOMENT / PLEDGE
2
APPROVAL OF MINUTES
3
4
APPROVAL OF MINUTES
?
September 10, 2025 Meeting
BOARD MEMBER REPORTS
5



?
6
7
ELECTION
PREP:
2025
GENERAL
8
ELECTION PREP
Overall Task Progress (as of 9/30
?
182 tasks complete, 171 tasks to go
?
3 tasks behind, 11 tasks ahead
?
Board has a complete list of task status
provided before the Meeting
9
ELECTION PREP
Communications
Voter Guide postcard mailed out to 160,000+
households arrived on approximately Oct. 4
10
ELECTION PREP
Early Voting
?
Improved safety in Main Office parking lot
?
Expecting significant turnout over the final
two weeks, vast majority of early voters
?
High number of pollbooks to ensure little
to no wait times at early voting sites
11
ELECTION PREP
Officer Staffing (sent 9/23 to Chairs
?
More than 800 officers assigned
-
exceeding staffing goals set by Board
?
Breakdown: 338 R, 329 D, 142 N/P
?
Code compliant in precinct leadership
(1 R, 1D in all polling places
12
ELECTION PREP
Turnout
(through Friday, 10/3
?
12,809 voters, up 18% from 2021
?
1.2% early voting turnout (expands 10/19
?
2.7% mail voting turnout
?
Return rate = 32% of mail ballots sent
13
ELECTION PREP
Election Day Final Preparations
?
Thur
-
Sat: Chief bag pickup
?
Sunday: Prep pollbooks (after early voting
?
Monday: Cart Delivery (officer verification
?
Tuesday AM: Officers arrive at 5am
14
ELECTION PREP
Post
-
Election Schedule
?
Electoral Board schedule (
review/finalize

?
Canvass open to the public on November 5
th
?
Risk
-
Limiting Audit: 7% chance of PWC
having a District selected (late November
15
ELECTION
SECURITY
16
ELECTION SECURITY
Voter Registration
?
Voter database has limited access
?
100,000+ PWC updates/mailings each year
?
Updates from state/federal databases
?
Voting right limitations to certain statuses
?
Board
-
requested research beyond state
requirements
17
ELECTION SECURITY
Equipment Security
?
Every
piece of voting equipment is tested
and verified before
every
election
?
Equipment meets state/federal standards
?
Office reviews and complies with 150+
state security standards every election
?
Electoral Board reviews security annually
18
ELECTION SECURITY
In
-
Person Voting
?
Process governed by bipartisan officers
?
Identification required to vote in Virginia
?
Pollbooks verify voters and their status
?
Ballot scanners are offline
?
Multiple backups for every ballot cast
19
ELECTION SECURITY
Mail Voting
>

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20
MAIL
VOTING
PROCESS
21
MAIL VOTING
Security Features
?
1
-
to
-
1 Ballot Relationship
?
Envelopes are Verified
Four
Times
?
Voters can Track their Ballot
?
Issue Resolution/Director Review
22

????????
?
Series
?
Explains the
process from
start to finish
23
MAIL VOTING
1
-
to
-
1 Ballot
-
Voter Relationship
?
Ballots are only sent to qualified voters
?
Voter envelopes identify the recipient
at every stage of mail out and return
?
Envelope secures voter secrecy
?
Envelope allows staff/officers to
identify individual along with P.I.I.
24
ENVELOPE SECURITY
Envelopes all
date stamped
?
Custody records
?
Data sets
Unique color
to identify
jurisdiction
Return Envelope (front
25
ENVELOPE SECURITY
JANE T. VOTER
PCT# 703
123 MAIN ST
WOODBRIDGE, VA 22193
-
0021
2025 GENERAL ELECTION
Envelope
matched
to voter
Bar Code
verifies
and adds
efficiency
Personal
identifiers
prevent
fraud
Flap secures voter info.
Return
Envelope
(back
26
MAIL VOTING
Quadruple Verification
?
Initial scan of completed information
?
Staff double check all fields for
completeness, accuracy, and matching
?
Election officer teams do a final check
before checking in the voter
27
VERIFICATION
JANE T. VOTER
PCT# 703
123 MAIN ST
WOODBRIDGE, VA 22193
-
0021
2025 GENERAL ELECTION
Stamped after
verification
9
Scanned
9
Verified
9
Verified
9
Verified
Matched
against
database
and
envelope
28
MAIL VOTING
Voters Can Track their Own Ballot
?
Any mail voter can sign up for free
?
Email and/or text updates in real time
?
Give the voter updates at every stage from
mailing, arrival, return, and being counted
29
MAIL VOTING
Voters Can Track their Own Ballot
?
7,500+ mail voters in PWC track their ballot
?
4,000+ sign ups
in the last year
?
Added an easy
way for voters to
get text alerts
30
MAIL VOTING
Issue Resolution/Curing/Director Review
?
Curing process communicates with voters
who have made a mistake or have some
kind of ballot issue
?
Parties are sent the log each week
?
Director has to review certain situations
31
MAIL VOTING
Mail Ballot Categories
?
No Issue: ~96%
?
Standard Cure (missing data
-
4%
?
Nonstandard Issue: Less than 1%
32
MAIL
VOTING
33
ISSUE RESOLUTION
34
ISSUE RESOLUTION
35
ISSUE RESOLUTION
Intended Recipient
Ballot Returner
Intended Recipient
Ballot Returner
36
INITIATIVES
FY27
37
Fiscal Year 2027
1.
New pollbooks
-
~$700,000 (
one
-
time cost*

2.
Baseline Support
-
~$240,000 (ongoing
3.
Outreach Position
-
~$90,000 (ongoing
38
VALUABLE INVESTMENT
Investment in our agency is a good value
1.
Tiny investment for a big impact
2.
Positive ratings from PWC voters
t
voting,
most improved activity from 2021 to 2024
3.
Demonstrated good use of funds and
received awards from past requests
39
CAREFUL WITH PUBLIC FUNDS
Good stewards of public funds
1.
Under budget by $500,000+ over 4 FYs
2.
Efficient staffing with minimal overtime use
3.
Expanded funds have been for compliance
and additional voter services
4.
No planned initiatives for FY28
40
MODEL AGENCY
Positions PWC Elections as the Best
1.
Only EAC VVSG 2.0 compliant scanners
2.
Only pollbook certified by the EAC
3.
Equipment will speed up check in process
and allow voters to verify selections
4.
Establishing best practices in Virginia
NEW BUSINESS
41
42
APPOINTING
ELECTION
OFFICERS
43
APPOINTING OFFICERS
October 2025 (Update after party review
?
40 new election officers (15 D, 20 R, 5 NP
?
1 requests for party affiliation change
MOTION: Appoint New Officers
PUBLIC COMMENTS
-
MINUTE TIME LIMIT
44
3
45
PUBLIC COMMENTS (3 MINS
46
PUBLIC COMMENTS (3 MINS
ADJOURNMENT
47
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
-7
11/11/2025
Not Completed
Absentee - Finalize thumbdrive with final absentee list (pollbookfor courthouse
Small Task
-7
11/11/2025
Not Completed
Admin - Complete provisional ballot adjudication
Statutory
-7
11/11/2025
Not Completed
Small Task
-7
11/11/2025
Not Completed
Admin - Certify election, send abstracts/checklist to state
Statutory
-8
11/12/2025
Not Completed
Comms - Post all Election Day results tapes for public
Mile
-8
11/12/2025
Not Completed
Absentee - scan provisional ballots approved by Electoral Board and tabulate unofficial results
Large Task
-9
11/13/2025
Not Completed
Absentee - Print AB rej letters, copy rej AB envelopes, and mail to affected voters.
Milestone
-9
11/13/2025
Not Completed
Absentee - Prepare Rejection Log for GR and Courthouse
Large Task
-10
11/14/2025
Not Completed
Admin - Print winner certificates for Secretary
Statutory
-10
11/14/2025
Not Completed
Admin - Organize retention of SOR copies, GR records
Statutory
-10
11/14/2025
Not Completed
Comms - Convert website back to default home page
Small Task
-12
11/16/2025
Not Completed
Operations - Get Revised Security Plan from EB
Large Task
-14
11/18/2025
Not Completed
Operations - Inventory all voting equipment, notify GR of any damage/missing
Statutory
-14
11/18/2025
Not Completed
Comms - Digitize SORs for retention/requests
Large Task
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
30
10/5/2025
Not Completed
Officer - Share one month staffing list with Director/Deputy Director
Small Task
30
10/5/2025
Not Completed
Officer - Verify all precincts have all positions filled
Small Task
30
10/5/2025
Not Completed
Operations - Verify EVEO vendor registration before assignment
Small Task
30
10/5/2025
Not Completed
Officer - Send new Chiefs/Asst. Chiefs/Officers Brief Sheet Resource
Small Task
30
10/5/2025
Not Completed
Officer - Asssign Special Assistants
Small Task
30
10/5/2025
In Progress
Operations - Certify number of Election Day ballots received, complete QC
Statutory
30
10/5/2025
Completed
Operations - Pack Privacy Folders
Small Task
30
10/5/2025
Not Completed
Officer - Assign Canvass EOs
Small Task
30
10/5/2025
Not Completed
Officer - Send Chiefs/Asst. Chiefs facility contact information
Small Task
30
10/5/2025
Completed
Operations - Pack Outside Precinct Signs
Small Task
30
10/5/2025
Not Completed
Officer - Assign CAP EOs
Small Task
30
10/5/2025
Completed
Admin - Finalize supply drop off plan
Large Task
30
10/5/2025
Not Completed
Operations - Pack Election Day Precinct Signs
Statutory
30
10/5/2025
Completed
Operations - Pack Electrical Bags
Small Task
30
10/5/2025
Completed
Operations - Coordinate with PWCS Office of Communication
Small Task
29
10/6/2025
Not Completed
Absentee - Confirm training class assignments for Preprocessing/CAP/CAP-PE officers
Large Task
28
10/7/2025
In Progress
Admin - Finalize post-election Board schedule, post notice
Small Task
28
10/7/2025
Completed
Admin - Send notice of Election Day scanner L&A for party, candidates
Statutory
25
10/10/2025
In Progress
Admin - BallotDNA Email Reminders if needed
Small Task
25
10/10/2025
Not Completed
Officer - Contact EOs who miss training and reschedule training
Small Task
25
10/10/2025
Not Completed

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Weekly Task
24
10/11/2025
In Progress
Certify all polling places/contests/candidates correct in VERIS/Enhanced Results
Statutory
22
10/13/2025
Not Completed
Absentee - Set up CAP precinct for Preprocessing
Large Task
22
10/13/2025
Not Completed
Small Task
21
10/14/2025
Not Completed
Operations - Make Labels and Election Day Envelopes
Small Task
21
10/14/2025
Not Completed
Officer - Create EO waitlist for election
Small Task
21
10/14/2025
Not Completed
Officer First Chief Check-In Call 1 of 2
Small Task
21
10/14/2025
Not Completed
Admin - Outline needs for Chief HQ - staff, phones, etc.
Small Task
21
10/14/2025
Not Completed
Operations - Make sure emergency polling places are ready if needed
Statutory
21
10/14/2025
Not Completed
Operations - Reserve Election Day Ipads, phones, etc, for EV/ED
Large Task
20
10/15/2025
Not Completed

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TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
45
9/20/2025
Completed

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45
9/20/2025
Completed

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Large Task
45
9/20/2025
Completed
Operations - Coordinate/Get Quote Paxton
Small Task
45
9/20/2025
Completed
Operations - Recruitment of Special Assistants
Small Task
45
9/20/2025
Completed
Operations - Schedule Training sites
Small Task
45
9/20/2025
Completed

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Small Task
45
9/20/2025
Completed
Admin - Finalize any purchases needed for election, get quotes
Small Task
45
9/20/2025
Completed
Officer - Send EO Assignment List to EB & Party Chairs
Large Task
45
9/20/2025
Completed
Officer - Send 1st Officer Assignment List to EB & Party Chairs 6 Wks Out
Large Task
45
9/20/2025
Completed
Small Task
42
9/23/2025
Completed
Admin - Send party chairs draft precinct staffing list
Small Task
42
9/23/2025
Completed
Officer - Finalize EO's assignment and email to officers
Large Task
40
9/25/2025
Completed
VR Team- Provisional Plan for EV and ED
Large Task
40
9/25/2025
Completed

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Weekly Task
40
9/25/2025
Completed
VR Team - Notify Secretary if any issues timely processing voter registrations
Statutory
40
9/25/2025
Completed
Operations - Send Facility Reminder
Small Task
40
9/25/2025
Completed
Absentee - Assign and review Preprocessing/CAP-PE EO schedules.
Small Task
39
9/26/2025
Completed

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Weekly Task
35
9/30/2025
Completed
Officer - Verify vendor registration of assigned officers
Small Task
35
9/30/2025
In Progress
Operations - Create truck routes for Paxton
Small Task
35
9/30/2025
Completed

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Medium Task
35
9/30/2025
Completed
Operations - Schedule CAP sites
Small Task
35
9/30/2025
In Progress
Operations - Facility Election Day Emergency Contact Sheet Completed
Large Task
34
10/1/2025
Completed
Operations - Pack Green Accordians (Contingent upon authorization of formats by admin
Small Task
32
10/3/2025
Not Completed

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Weekly Task
32
10/3/2025
Not Completed

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Medium Task
32
10/3/2025
In Progress

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Medium Task
32
10/3/2025
Not Completed

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Large Task
32
10/3/2025
Completed

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30
10/5/2025
Completed
Operations - Schedule Canvass site
Small Task
CURRENT DATE - 9/30/2025
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
55
9/10/2025
Completed

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Small Task
55
9/10/2025
Completed
Admin - Review compliance with EB Security Policy
Statutory
55
9/10/2025
Completed
Admin - BallotDNA set up
Milestone
55
9/10/2025
Completed
Operations - Place Uline Order
Small Task
55
9/10/2025
Completed
Operations - L & A of EPBs for EV
Statutory
54
9/11/2025
Completed
Operations - Provide staffing list to Director/Deputy Director
Small Task
54
9/11/2025
Completed
Absentee - Mark test deck for high speed L&A.
Large Task
52
9/13/2025
Completed
Admin - Update EV satellite Start Date banners for a week before the EV starts
Small Task
52
9/13/2025
Completed
Admin - Check stock of office early voting signs for a week before EV starts.
Small Task
52
9/13/2025
Completed
Officer - Create plan for "Equipment Workshops" space and staffing
Small Task
50
9/15/2025
Completed
Operations - Organize EV Binders
Small Task
50
9/15/2025
Completed
Admin - Have ballot printer and representative sign oaths
Statutory
50
9/15/2025
Completed
Admin - Initial reports to BallotTrax (Master file and Eligibility
Large Task
50
9/15/2025
Completed
Absentee - Complete High Speed L&A
Statutory
50
9/15/2025
Completed
Absentee - Review and update language in Cure notification letters
Small task
50
9/15/2025
Completed
Absentee - Mail ADA Ballot Envelopes to ADA E-Mail voters
Small Task
50
9/15/2025
Completed
Admin - Contact Sheriff's Office to secure parking spots for EV.
Small Task
50
9/15/2025
Completed
Admin - Test Email ballot set up
Small Task
50
9/15/2025
In Progress
Operations - Pack EV Precinct Signs
Small Task
50
9/15/2025
Completed
Admin - Have EB appoint last officer group for election
Statutory
50
9/15/2025
Completed
Officer - Start Equipment Workshops
Small Task
49
9/16/2025
Completed
Staffing - Add Chiefs to their precincts in Integra so they can see them in portal.
Small Task
48
9/17/2025
Completed
Admin - Confirm initial absentee mailout
Statutory
47
9/18/2025
Completed
Admin - Set up Office Voter Parking/Curbside Signs for first two rows in lot.
Small Task
47
9/18/2025
Completed
Set up EV Satellite Start Date banners for a day before EV starts.
Small Task
47
9/18/2025
Completed
Admin - Cure Log is ready
Small Task
46
9/19/2025
Completed
Absentee - Complete AB Compliance Survey
Statutory
46
9/19/2025
Completed
Operations - Delivery and Setup Main Office EV Site
Small Task
46
9/19/2025
Completed
Operations - Manage EV Pollbook Builds and Deployment
Large Task
46
9/19/2025
Completed
Absentee - Prepare Public Absentee List and make available for public inspection
Small Task
45
9/20/2025
Completed
Admin - Review Legal Referral process
Small Task
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
65
8/31/2025
Completed
Admin - Review Ballot Face and category proofs.
Small Task
65
8/31/2025
Completed
Admin - Confirm Observer's availability for ballot printing.
Small Task
65
8/31/2025
Completed
Operations - Program EPB Templates for EV/ED
Large Task
62
9/3/2025
Completed
Absentee -Submit Main mail extract to K&H.
Milestone
60
9/5/2025
Completed
Admin - Confirm office doors open during weekend voting, ED and Canvass
Small Task
60
9/5/2025
Completed
Absentee - Test election in DemTech BallotDNA for UOCAVA and ADA email ballots
Milestone
60
9/5/2025
Completed
Admin - Verify E-mail Ballot List
Large Task
60
9/5/2025
Completed
ITR - Set up temp desks (update software, download drivers for equipment, and etc.
Small Task
60
9/5/2025
Completed
Absentee - Organize and get Ballot Room ready (labels, set up and etc.
Small Task
60
9/5/2025
Completed
Operations - Pack Keys and Seals
Small Task
60
9/5/2025
Completed
Admin - Ballot Reports to K&H
Small Task
60
9/5/2025
Completed
Operations - L&A of Scanners for EV
Statutory
60
9/5/2025
Completed
Admin - Set EV site information and hours with Board (or BOCS
Small Task
60
9/5/2025
Completed
Operations - EV Security Compliance
Milestone
60
9/5/2025
Completed
Admin - Review Policies/Procedures for Observers, Public meetings
Small Task
60
9/5/2025
Completed
Admin- Check budget status for adequate funds to run election
Statutory
60
9/5/2025
Completed
Admin - (General Onlyave Board approve Training Plan.
Statutory
60
9/5/2025
Completed
Operations - Pack Grey Ballot Boxes
Small Task
60
9/5/2025
Completed
Admin - Issue refunds to primary candidates not qualified or unopposed
Statutory
60
9/5/2025
Completed
Admin - Update primers for visitors to public events
Small Task
60
9/5/2025
Completed
Operations - EV Site Visits
Small Task
60
9/5/2025
Completed

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60
9/5/2025
Completed
Admin - Ballot Order including Test Desks
Large Task
60
9/5/2025
Completed
VR - Submit front office coverage for extended hours and weekends.
Small Task
60
9/5/2025
Completed
Operations - Complete EV staff assignments
Small Task
60
9/5/2025
Completed
Admin - Approval of K&H Insertion Guide.
Small Task
60
9/5/2025
Completed
Admin - Hire temporary staff, all HR paperwork complete
Large Task
59
9/6/2025
Completed
Admin - Notify fire dept personnel of parking change.
Small Task
57
9/8/2025
Completed
Absentee - Set up temp stations (organize, label, etc
Small Task
57
9/8/2025
Completed
Absentee - Prepare "Catch up" Extract & Yank Form for K&H
Small Task
55
9/10/2025
Completed
Operations - Complete Satellite Early Voting Readiness Checklist (1 wk before EV starts
Small Task
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
80
8/16/2025
Completed
Officer - Send Availability Survey to ALL Officers
Large Task
80
8/16/2025
Completed
Admin - Have Board approve ballot order
Statutory
80
8/16/2025
Completed
Absentee - Submit Temp Plan for Vote-by-Mail Temps
Small Task
80
8/16/2025
Completed
Officer - Training - Release the Trainings in the database to the Officer Portal
Large Task
80
8/16/2025
Completed
VR - Submit Temp Plan for VR Temps
Small Task
80
8/16/2025
In Progress

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Small Task
80
8/16/2025
Completed
Admin - Planning Binder-Phase 2 returned to K&H - approved or with changes noted.
Large Task
78
8/18/2025
Completed
Officer - Make sure the Trainings are released to the Office Portal
Small Task
75
8/21/2025
Completed
Operations - Recruitment of new Early Voting EO's
Small Task
75
8/21/2025
Completed
Operations - EV DEMTECH Pollbook Inventory & Charging
Small Task
75
8/21/2025
Completed
Admin - Complete confirmation of all temp staff hires by dept
Milestone
75
8/21/2025
Completed
Admin - Postage Deposit of Permit Funding Confirmation to K&H
Small Task
70
8/26/2025
Completed
Absentee - Generate ongoing absentee ballots
Small Task
70
8/26/2025
Completed
Officer - Finalize Training Class Schedule Based on Assignments
Small Task
70
8/26/2025
Completed
Admin - Insert Order Qty & Final Approved Art
Large Task
70
8/26/2025
Completed
Admin - Wrap Final Approved Art and Variables Table (if applo K&H
Large Task
70
8/26/2025
Completed
Officer - Start EO Training
Milestone
70
8/26/2025
Completed
Admin - (General Onlyave Board complete ADA certification by Sept 1 (Oct 16 in 2023
Statutory
70
8/26/2025
Completed
Admin - Initial Insert Art Files to K&H
Small Task
70
8/26/2025
Completed
Absentee - Create test deck plan and key for High Speed L&A testing and submit for approval.
Small Task
68
8/28/2025
Completed
Absentee - Review Preprocessing/CAP-PE EO work dates w/staffing team & send survey
Small Task
67
8/29/2025
Completed
Operations - Create and Proof Ballots, Verify layout compliant
Statutory
67
8/29/2025
Completed
Officer - Finalize content, handouts, Powerpoint for training classes
Milestone
65
8/31/2025
Completed
Admin - Ballot Order to K&H (Non-mail Ballots & Blank Base
Small Task
65
8/31/2025
Completed
Admin - Ballot Faces to K&H
Large Task
65
8/31/2025
Completed
Training - Add updated PowerPoint Slides on Election Officer webpage
Small Task
65
8/31/2025
Completed
Absentee - Review/Update UOCAVA and ADA letters for the BallotDNA.
Small Task
65
8/31/2025
Completed
Comms - Put the required code note & watermark on the sample ballots
Small Task
65
8/31/2025
Completed
Admin - Marked Test PDFs & Order Qty to K&H
Small Task
65
8/31/2025
Completed
Operations - Order Ballots
Large Task
65
8/31/2025
Completed
Admin - Postage Deposit or Permit Funding Confirmation Received for Ballot by Mail (K&H
Large Task
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
90
8/6/2025
Completed
Comms (Primary Only Post notice of holding of Primary
Statutory
90
8/6/2025
Completed
Operations - Order BOD Paper
Small Task
90
8/6/2025
Completed
Officer - Hire and Train Temps
Large Task
90
8/6/2025
Completed
Admin - Review and Approve Ballot Wrap
Small Task
90
8/6/2025
Completed
Operations - (Annualish ADA surveys for all voting sites, notify GR
Milestone
90
8/6/2025
Completed
Admin - Identify any purchases needed for coming election
Large Task
90
8/6/2025
Completed
Absentee - Work with Ops/Facilities for Preprocessing/CAP/CAP-PE space and dates
Small Task
90
8/6/2025
Completed
Operations - Check TW Stands
Small Task
90
8/6/2025
Completed
Officer - Develop content for training classes
Large Task
90
8/6/2025
Completed
Operations - Pack Tape, Buttons, I Voted Stickers, etc.
Small Task
90
8/6/2025
Completed
Operations - Check Ballot Boxes to be used in Election
Small Task
90
8/6/2025
Completed
Admin - Identify needs for Election Day temp assignments
Large Task
90
8/6/2025
Completed
Admin - Identify needs for Absentee temp assignments
Large Task
88
8/8/2025
Completed
Absentee - Cancel Permanent AB Applications of Inactive Voters following the NCOA Process.
Statutory
87
8/9/2025
Completed
Officer - Add Training Schedule to Database and Outlook
Small Task
85
8/11/2025
Completed
Officer - Develop Training Plan/What Type of Classes and How Many
Large Task
85
8/11/2025
Completed
Officer - Send EO manual to printer if needed for this election
Milestone
85
8/11/2025
Completed
Officer - Place printing order EO Manual.
Small Task
85
8/11/2025
Completed
Officer - Create Training Schedule
Small Task
85
8/11/2025
Completed
Officer - Meet with AB Team and develop Pre/Post Processing Staffing/Training Plan
Large Task
85
8/11/2025
Completed
Officer - Create Plan/Schedule for all "MOVE-IN" dates for various training sites
Small Task
85
8/11/2025
Completed
Absentee - Finalize CAP EOs (Election Dayr Staffing Team
Small Task
85
8/11/2025
Completed
Operations - Coordinate with PWCS Office of Facilities Management
Small Task
82
8/14/2025
Completed
Admin - Qualify local candidates through VERIS
Statutory
82
8/14/2025
Completed
Officer - Trainer Bootcamp/Train the Trainers Begins
Small Task
82
8/14/2025
Completed
Officer - Mock EO training class
Large Task
80
8/16/2025
Completed
Operations - Coordinate with PWCS Head of Construction
Small Task
80
8/16/2025
Completed
Absentee - Submit Temp Plan for Pre-processing/CAP/Post Election Temps
Small Task
80
8/16/2025
Completed
Officer - Start EO assisgnment list
Large Task
80
8/16/2025
Completed
Operations - Contact Print shop for any Election needs
Small Task
80
8/16/2025
Completed
Admin - Have Board approve staffing plan
Statutory
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
E- Date
Due Date
Status
Task Descriptin
Importance
150
6/7/2025
Completed
Operations - (Primary Onlyreate and Send Facilities Letter for Year
Small Task
150
6/7/2025
Completed
Officer - Reserve training sites/rooms
Small Task
140
6/17/2025
Completed
Officer - Draft of EO Manual
Large Task
140
6/17/2025
Completed
Officer - Develop a recruitment plan this election
Large Task
140
6/17/2025
Completed
Officer - Create assignment letter in EO Program
Small Task
140
6/17/2025
Completed
Officer - Update officer training and staffing email templates
Small Task
140
6/17/2025
Completed
Admin - Planning Binder-Phase 1 returned to K&H - approved or with changes noted
Small Task
125
7/2/2025
Completed
Operations - Reserve Buckhall and OMCH (and/or any other necessary facilities
Small Task
120
7/7/2025
Completed
Admin - Review and approve AB envelopes.
Large Task
120
7/7/2025
Completed
Admin - Complete Ballot Plan and Material Requirements, K&H
Large Task
120
7/7/2025
Completed
Admin - Review and approve ballot inserts
Small Task
120
7/7/2025
Completed
Officer - Contact EOs that have not accepted Appointment Letter
Large Task
120
7/7/2025
Completed
Admin - Work with BOCS for any ordinance needed for election
Large Task
120
7/7/2025
Completed
Absentee - Inventory election mailing supplies/submit request for additional needs.
Small Task
120
7/7/2025
Completed
Admin - Build a list of critical req/PO/invoices during election
Large Task
120
7/7/2025
Completed
Admin - Publish ad for temp hires
Small Task
120
7/7/2025
Completed
Operations - Pack Clear Plastic Pouches
Small Task
120
7/7/2025
Completed
Absentee - Review K&H envelopes, inserts, etc.
Large Task
120
7/7/2025
Completed
Admin - Initial Envelope Art Files to K&H
Small Task
115
7/12/2025
Completed
Officer - Finalize content or updates to EO Manual
Milestone
115
7/12/2025
Completed
Admin - Review any Voter Assistance Forms for compliance
Statutory
110
7/17/2025
In Progress
Operations - Get Vests Cleaned
Small Task
110
7/17/2025
Completed
Operations - Throw away unusable ballot boxes
Small Task
110
7/17/2025
Completed
Officer - Examine feedback from previous election and determine key training needs
Large Task
100
7/27/2025
Completed
Admin - Set staff, equipment, and ballot allocations by precinct
Large Task
100
7/27/2025
Completed
Admin - Envelope Order Qty & Final Approved Art
Small Task
100
7/27/2025
Completed
Admin - Finalize official voter projections for election, distribute to staff
Milestone
100
7/27/2025
Completed
Admin - I voted sticker Order Qty & Final Approved Art
Small Task
95
8/1/2025
Completed
Admin - Finalize/prepare staffing plan for Board
Large Task
90
8/6/2025
Completed
Comms - Switch main page to voter guide with key dates
Large Task
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TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
11/4/2025
Not Completed
Absentee - Prepare thumbdrive with AB documents for courthouse
Small Task
11/4/2025
Not Completed
Absentee - Break down CAP precinct and set up OMCH for Canvass.
Large Task
11/4/2025
Not Completed
Absentee - Contact precincts to give them list of emergency voters if any.
Small Task
11/4/2025
Not Completed
Officer - Address all EO issues on election day
Large Task
-1
11/5/2025
Not Completed
Absentee - Process precinct drop box ballots & scan chain of custodies to shared Drive
Small Task
-1
11/5/2025
Not Completed
Comms - Convert Website to "Post Election" homepage
Small Task
-1
11/5/2025
Not Completed
Operations - Deliver #3 and #6, election materials to Courthouse
Statutory
-1
11/5/2025
Not Completed
Absentee - Ensure all CAP-PE materials ready (oaths, envelopes, SORs, tally
Small Task
-1
11/5/2025
Not Completed
Officer -Delete Manage Locations Precincts CO Assigned
Small Task
-1
11/5/2025
Not Completed
Absentee - Deliver all absentee applications to Courthouse
Statutory
-2
11/6/2025
Not Completed
Operations - Search key equipment for missing docs, ballots, envelopes, etc.
Large Task
-2
11/6/2025
Not Completed

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Milestone
-2
11/6/2025
Not Completed
Operations - Copy and backup all Voter Credit from Election day, assist w/ VERIS entry
Small Task
-2
11/6/2025
Not Completed
Absentee - Set up CAP-PE precinct
Large Task
-2
11/6/2025
Not Completed
Operations - Copy and backup all ballot images from Election day
Small Task
-2
11/6/2025
Not Completed
Officer - Prepare payroll document for Fiscal Specialist using Comp Sheets
Large Task
-2
11/6/2025
Not Completed
Officer - CANVASS
Large Task
-3
11/7/2025
Completed
Absentee - Pull all No-ID ballots for Provisional (Fed elections only
Small Task
-3
11/7/2025
Not Completed
Admin - Inform Circuit Court of any materials not returned
Statutory
-3
11/7/2025
Not Completed
Admin - Prepare ID Required Mail Ballots for Provisional Meeting
Small Task
-3
11/7/2025
Not Completed
Admin - Change to be rejected mail ballots in VERIS to Needs Cure to receive voting credit
Small Task
-3
11/7/2025
Not Completed
VR Team - Provisional research/meeting/letters
Small Task
-3
11/7/2025
Not Completed
Absentee - Tabulate results and compile ENR for CAP-PE, incl. hand count ballots and rejected ballots.
Large Task
-3
11/7/2025
Not Completed
VR Team - Confirm provisional credit entered in VERIS.
Small Task
-3
11/7/2025
Not Completed

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-4
11/8/2025
Not Completed
Officer - Scan election Comp Forms
Small Task
-5
11/9/2025
Not Completed
Absentee - Set up feedback/evaluation sessions with temps
Small task
-6
11/10/2025
Not Completed
Absentee - set up scanning equipment for Provisional meeting
Large Task
-6
11/10/2025
Not Completed
Absentee - Reject AB Ballots in VERIS
Large Task
-6
11/10/2025
Not Completed
Absentee - Break down CAP-PE precinct
Large Task
-6
11/10/2025
Not Completed
Admin - Provisonal Credit Entered
Small Task
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
5
10/30/2025
Not Completed
Operations - Pack Specialist Bags
Small Task
4
10/31/2025
Not Completed
Officer - Send Friday Letter
Small Task
4
10/31/2025
Not Completed
Comms - Prep website for Election Day
Milestone
4
10/31/2025
Not Completed
Officer - Send final Friday night letter to EO team
Small Task
4
10/31/2025
Not Completed

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Weekly Task
4
10/31/2025
Not Completed
Send Reminder Brief to all officers on Waitlist Roster
Small Task
3
11/1/2025
Not Completed
Operations - CO Supply Pickup
Small Task
3
11/1/2025
Not Completed
Officer - Close mock precinct used for emergency trainings
Small Task
3
11/1/2025
Not Completed
Chief Phone Call Final Check-Ins
Large Task
3
11/1/2025
Not Completed
Officer - Sent Chiefs Cage Tracking Link
Small Task
3
11/1/2025
Not Completed
Small Task
2
11/2/2025
Not Completed
Operations - Finalize Cages for Deployment
Statutory
2
11/2/2025
Not Completed
Operations - Breakdown EV sites and Return Equipment and Binders to Office
Large Task
2
11/2/2025
Not Completed
Admin - Finalize canvass procedures
Large Task
2
11/2/2025
Not Completed
Operations - L&A EPB Certify to Elect
Statutory
2
11/2/2025
Not Completed
Admin - Certify pollbook logic and accuracy
Statutory
1
11/3/2025
Not Completed
Admin - Confirm absentee list has been printed and delivered to WH.
Statutory
1
11/3/2025
Not Completed
Operations - Finalize setup for Chief HQ
Large Task
1
11/3/2025
Not Completed
Absentee - Prepare supplies for Emergency voting
Small Task
1
11/3/2025
Not Completed
Operations - Final AB Numbers
Small Task
1
11/3/2025
Not Completed
Operations - Election Day Pollbook Deployment
Small Task
1
11/3/2025
Not Completed
Admin - GR must rule on emergency ballots
Statutory
1
11/3/2025
Not Completed
Officer - Send Reminder to CANVASS officers/SAs
Small Task
1
11/3/2025
Not Completed

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Milestone
1
11/3/2025
Not Completed
Operations - Verify to GR that cages are confirmed delivered to sites
Statutory
11/4/2025
Not Completed
Absentee - Tabulate results for CAP-EV and CAP-AB, and compile ENR data.
Milestone
11/4/2025
Not Completed
Small Task
11/4/2025
Not Completed
Officer - Certify training of officers with GR for ELECT-Complete Certification and submit
Statutory
11/4/2025
Not Completed
Small Task
11/4/2025
Not Completed
Comms - Add VAElect Unofficial Results Link PROMINENTLY on Homepage @ 7pm
Small Task
11/4/2025
Not Completed
Officer - Validate Officers have completed training
Milestone
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
10
10/25/2025
Not Completed
Officer - Finalize staff for canvass, coordinate with GR
Large Task
10
10/25/2025
Not Completed
Operations - L & A for Scanners for Election Day
Statutory
10
10/25/2025
In Progress
Admin - Finalize Provisional Processing Plan
Milestone
10
10/25/2025
Not Completed
Operations - Pack CO Bags
Small Task
10
10/25/2025
Not Completed
Operations - Emergency Precinct Coordination & Deployment
Large Task
9
10/26/2025
Not Completed
Operations - Pack #3 and #6 for Transport
Large Task
8
10/27/2025
In Progress

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Large Task
8
10/27/2025
Not Completed
Admin - Final draft of Election Day assignments to staff, Board
Small Task
8
10/27/2025
Not Completed
Officer - 2nd Chief check in phone call 2 of 2
Large Task
8
10/27/2025
Not Completed
Officer - Final verification all precincts filled, emergency fill ins
Large Task
7
10/28/2025
Not Completed
Admin - Finalize roles and layout for Chief HQ
Large Task
7
10/28/2025
Not Completed
Admin - Minimize any unregistered EOs in Mobius
Large Task
7
10/28/2025
Not Completed
Absentee - Ensure all CAP materials ready (oaths, envelopes, SORs
Small Task
7
10/28/2025
Not Completed
Operations - Create What Ifs
Small Task
7
10/28/2025
Not Completed
Supply Return Cmte. - Inventory supplies needed for election night supply return ops (Main Office
Small Task
7
10/28/2025
In Progress
Admin - Prepare Provisional Templates
Small Task
7
10/28/2025
Not Completed
Comms - Notify EOs/staff of any observer/media groups
Large Task
7
10/28/2025
Not Completed
Supply Return Cmte. - Inventory supplies needed for election night supply return ops (Warehouse
Small Task
7
10/28/2025
Not Completed

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Small Task
7
10/28/2025
Not Completed
Operations - Coordinate with Courthouse for Election Day Storage
Small Task
7
10/28/2025
Not Completed
Operations - Test ED EPBs
Large Task
6
10/29/2025
Not Completed
Admin - Draft Friday night letter
Large Task
5
10/30/2025
Not Completed
Absentee - Schedule temps feedback/eval sessions
Small Task
5
10/30/2025
Not Completed
Admin - Finalize provisional adjudiction session procedures
Large Task
5
10/30/2025
Not Completed
Officer - Finish training and workshops
Milestone
5
10/30/2025
Not Completed
Admin - Supply staff with key contact information sheet
Large Task
5
10/30/2025
Not Completed
Operations - Verify trucks with Paxton
Small Task
5
10/30/2025
Not Completed
Operations - Election Day Pollbook Secure Login Codes
Small Task
5
10/30/2025
Not Completed
Officer - Unassign all EOs that cancel (ongoing from here
Small Task
5
10/30/2025
Not Completed
Operations - Finalize precinct returns spreadsheet (office & WH
Small Task
5
10/30/2025
Not Completed
Operations - Certify L&A for Scanner/Touch Writers to ELECT
Statutory
TASK PROGRESS - 2025 GENERAL ELECTION - PWC OFFICE OF ELECTIONS - 9/30/2025
20
10/15/2025
Not Completed
Officer - Send provisional Brief Sheet to all officers
Small Task
20
10/15/2025
In Progress
Operations - ED DEMTECH Pollbook Inventory & Charging
Small Task
20
10/15/2025
Not Completed
Officer - Send CO bag pick-up and supply drop-off information
Small Task
20
10/15/2025
In Progress
Admin - Mail Ballot Reminder via BallotTrax
Small Task
20
10/15/2025
Not Completed
Absentee - Ensure all Preprocessing materials ready (oaths, recon sheets, binders
Small Task
20
10/15/2025
Not Completed
Absentee - Complete all training for Preprocessing/CAP/CAP-PE officers
Milestone
20
10/15/2025
Not Completed
VR Team - Prepare provisional templates, envelopes and review letter templates.
Small Task
20
10/15/2025
Not Completed
Absentee - Ensure all Preprocessing equipment is ready (pollbook, EPBs
Small Task
19
10/16/2025
Not Completed
Admin - Rough draft of Election Day assignments
Large Task
18
10/17/2025
Not Completed

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Weekly Task
15
10/20/2025
Not Completed
Admin - (Primary Onlynd any voter notice of polling place changes
Statutory
15
10/20/2025
Not Completed
Officer - Verify all precincts have all positions filled
Small Task
14
10/21/2025
Not Completed
Admin - GR signs all officer oaths for polling places
Statutory
14
10/21/2025
Not Completed
Admin - Send party chairs final precinct staffing list
Statutory
14
10/21/2025
Not Completed
Officer - Remove all EOs that have not attended training
Small Task
14
10/21/2025
Not Completed
Operations - Create File for Paper Pollbook and send to Printer
Small Task
14
10/21/2025
Not Completed
Admin - Finalize canvass staffing
Small Task
14
10/21/2025
Not Completed
Operations - Gathering Supplies for Chief Binder
Small Task
14
10/21/2025
Not Completed
Officer - Begin tracking EO attendence in training
Small Task
14
10/21/2025
Not Completed
Operations - Test Door Bells/Phone Numbers
Small Task
14
10/21/2025
Not Completed
Operations - Program EPB Templates- ED
Large Task
14
10/21/2025
Not Completed
Operations - Test TallyPoint
Small Task
14
10/21/2025
Not Completed
Comms - Finalize list of top precincts for media members to visit.
Small Task
14
10/21/2025
Not Completed
Officer - Send EB & Party Chairs Final EO List
Large Task
14
10/21/2025
Not Completed
Operations - Send ED Facility Final Reminders
Small Task
14
10/21/2025
Not Completed
Officer - Replace all EOs that have been removed due to not attending training
Large Task
14
10/21/2025
Not Completed
Officer - Letter to Quantico Marine Base for access to the Town
Small Task
11
10/24/2025
Not Completed
Small Task
11
10/24/2025
Completed

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11
10/24/2025
Not Completed

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Weekly Task
10
10/25/2025
Not Completed
Admin - Final test of results reporting system
Small Task